Email & Newsletter
less effort for newsletter creation
The Problem
Internal newsletters cost hours: gathering information, summarizing, formatting, coordinating, sending. They often get skipped — because nobody has the time. Or they contain outdated information.
The Vault Solution
contboxx Vault automatically creates email content from processed documents: weekly newsletters with the most important updates, pre-made templates for marketing, or department-specific circulars. The AI summarizes, formats for the channel, and delivers ready to send.
Your Benefits
- Automatically generated internal newsletters (daily, weekly)
- Templates for marketing and corporate communications
- Department-specific circulars by topic area
- AI summaries in email format
- Time-controlled delivery — without manual trigger
Example
Every Friday at 2:00 PM, Vault automatically creates the internal newsletter 'Vault Weekly': the 5 most important document changes of the week, each summarized in 2 sentences, with links to the originals — ready to send to all employees.
Practical Scenarios: Automatic Newsletters from Your Systems
Two examples of how contboxx Vault automatically transforms communication from Slack, Teams, and meetings into ready-to-send email newsletters.
Slack & Teams Meetings → Email Summary
Source: Slack Channels, Teams Chats & Meeting Minutes · Channel: Internal Newsletter
In many companies, meeting results get lost in chat histories. Vault changes that: it monitors selected Slack channels and Teams groups, detects meeting-relevant content, and creates automatic email summaries.
- Daily meeting digest: Vault summarizes all meetings of the day — participants, topics discussed, decisions made, and open action items. At 5:00 PM, all participants receive a structured email.
- Cross-team transparency: Executives receive a weekly "Management Summary" with the most important decisions from all departments — automatically extracted from Teams and Slack communication.
- Action item tracking: Open tasks from meetings are sent as a separate email with due date and responsible person to the relevant individuals.
Result: Nobody has to write minutes anymore. Vault automatically creates structured email summaries from natural communication in Slack and Teams — daily for participants, weekly for management.
Multi-Source Digest → Weekly Newsletter
Sources: SharePoint, Slack, Teams, Salesforce · Channel: Department Newsletter
Vault aggregates updates from all connected sources and automatically creates target-group-specific newsletters for each department — with the information relevant to them.
- Sales: "3 new deals won (Salesforce), product update v3.2 live (Slack #releases), new price list available (SharePoint)."
- HR: "2 new employees starting next week (Teams #hr-onboarding), updated travel expense policy (SharePoint), 5 open positions (Salesforce/Recruiting)."
- Development: "4 pull requests merged (Slack #dev), Q2 roadmap updated (SharePoint), security patch for module X required (Teams #security)."
Result: Every Monday at 8:00 AM, each department receives their tailored newsletter with the most relevant updates from the past week — automatically compiled from all sources, in the appropriate tone and language.