Practical Scenarios

Source: Teams Chats & Meetings · Channel: Digital Signage Displays

The production team uses a dedicated Teams channel for shift handovers and meetings. Vault connects to this channel and automatically extracts the core information:

• Meeting summaries: "Line 3 maintenance completed, restart at 2:00 PM. New safety regulation for Area B effective tomorrow."
• Decisions: Vault detects decision patterns in chat and highlights them — e.g. "Decision: Supplier change for Component X from CW 14."
• Action Items: Open tasks are displayed as a ticker on the hall screen — including responsible person and deadline.

Result: The displays in the production hall automatically show the key results of the morning meeting. Shift-change-relevant information is immediately visible — without anyone having to manually create content.

Source: Slack Channels · Channel: Digital Signage Displays

The engineering team communicates via Slack. Vault monitors selected channels and distills the most relevant information for the office displays:

• Project Highlights: Feature launches and milestones are extracted from #product-releases: "v3.2 successfully deployed — 15% faster load times."
• Team Wins: Positive customer feedback from #customer-success or team praise from #general become motivating screen content.
• Announcements: Messages with high reach (many reactions/threads) are prioritized on the lobby screen.

Result: The entrance display shows a curated "Company Pulse" view: current releases, team wins and important announcements — all automatically distilled from Slack, without a community manager needing to intervene.

Source: SharePoint Folders · Channel: Digital Signage Displays

Product development stores specifications, roadmaps and status reports in a SharePoint folder. Vault continuously monitors this folder:

• New Documents: Vault detects a new product specification PDF, extracts the key facts and displays: "New feature 'Smart Alert' — specification finalized, development starts CW 12."
• Change Tracking: When existing documents are updated, Vault compares versions and shows the essential changes: "Q2 Roadmap updated: Launch date for Feature X moved to April 15."
• Milestone Ticker: Vault builds a knowledge graph of product milestones and generates a visual progress bar: "Product Alpha: 4 of 6 milestones reached."

Result: The development office screen shows an automatically updated "Product Development Dashboard" — new specifications, roadmap changes and milestone progress. Every developer sees the current status at a glance without having to open SharePoint.

Source: Salesforce CRM · Channel: Digital Signage Displays

The sales team works daily in Salesforce. Vault taps into CRM data and transforms it into motivating, informative screen content for the sales office and company lobby:

• Deal Updates: "New enterprise customer won: Müller AG — annual contract worth €120,000. Congratulations to Team North!" appears automatically on the sales screen.
• Pipeline Overview: Vault aggregates pipeline data and generates a screen-optimized graphic: "Q1 Pipeline: €2.4M · 68% target achievement · 12 deals in negotiation."
• Customer Highlights: New customer reviews or NPS scores are displayed as a "Customer Voice" tile on the lobby display — ideal for visitor reception.

Result: The sales team sees real-time wins and pipeline progress on the office screen. In the lobby, a "Customer Success" display welcomes visitors with current references and customer testimonials — fully automatically generated from Salesforce.

Source: Slack Channels, Teams Chats & Meeting Notes · Channel: Internal Newsletter

In many companies, meeting results get lost in chat threads. Vault changes that: It monitors selected Slack channels and Teams groups, detects meeting-relevant content and creates automatic email summaries.

• Daily Meeting Digest: Vault summarizes all meetings of the day — participants, topics discussed, decisions made and open action items. At 5:00 PM, all participants receive a structured email.
• Cross-Team Transparency: Executives receive a weekly "Management Summary" with the most important decisions from all departments — automatically extracted from Teams and Slack communication.
• Action Item Tracking: Open tasks from meetings are sent as a separate email with due date and responsible person to the relevant individuals.

Result: Nobody has to write minutes anymore. Vault automatically creates structured email summaries from natural communication in Slack and Teams — daily for participants, weekly for management.

Source: SharePoint, Slack, Teams, Salesforce · Channel: Department Newsletter

Vault aggregates updates from all connected sources and automatically creates audience-specific newsletters for each department — with the information relevant to them.

• Sales: "3 new deals won (Salesforce), product update v3.2 live (Slack #releases), new price list available (SharePoint)."
• HR: "2 new employees starting next week (Teams #hr-onboarding), updated travel expense policy (SharePoint), 5 open positions (Salesforce/Recruiting)."
• Development: "4 pull requests merged (Slack #dev), Q2 roadmap updated (SharePoint), security patch for Module X required (Teams #security)."

Result: Every Monday at 8:00 AM, each department receives their tailored newsletter with the most relevant updates from the past week — automatically compiled from all sources, in the appropriate tone and language.